Tuition Discounts for Faculty and Staff

EMPLOYEE TUITION DISCOUNTS

Benefits eligible full-time employees may take three hours per term with their supervisor’s permission.  Eligible employees, as well as emeriti faculty and staff, are eligible for a discount in the amount of tuition for the course.  Benefits eligible part-time employees are eligible for a discount of tuition directly proportionate to the degree of their employment.

If the employee is not employed on the first day of the semester, or if employment terminates prior to the end of the last day of the semester, the tuition discount will be pro-rated.

No discounts will be given for graduate study.  No discount is allowed for extra charges such as music fees, graduation fees, lab breakage, etc.

Tuition Discounts for Faculty and Staff Dependents

FACULTY AND STAFF DEPENDENTS

Dependent children (per Internal Revenue Service definition) of full-time benefits eligible employees are eligible for a discount in the amount of full tuition and general fees for a first degree program only.  For dependent children of benefits eligible part-time employees, the discount of tuition is the same percent as they are employed.  For example, a half-time employee’s dependent child would receive a one-half tuition discount.

The spouse of a full-time faculty or staff member is eligible for a discount in the amount of full tuition and general fees for a first degree program only.  No discount is allowed for extra charges such as music fees, graduation fees, lab breakage, etc.

A full tuition discount may not be applied for summer school courses taught at another institution.

In the case of all dependents, if the employee is not employed on the first day of the semester or if employment terminates prior to the end of the last day of the semester, the tuition discount will be prorated.

Spouses of children of full-time employees are not eligible for this discount.

Student employment in the federal work study program and university scholarships/discounts are not available to students receiving the faculty and staff children’s discount.  Exceptions may be made for the student to work on campus in one of the tutoring or mentoring programs and/or summer employment that is not associated with the federal work study program when the student possesses a skill needed by the University and no other student with similar abilities is available.

Students receiving the tuition discount should apply for any federal or state aid for which the student might qualify.  If a student is awarded federal or state aid, the sum of federal gift aid plus state scholarships plus the tuition discount cannot exceed the cost of tuition, fees, room and board, and books; or tuition, fees, a commuter meal plan, and books for students who are not in campus housing.  In such cases where total aid exceeds costs as defined above, the tuition discount will be reduced by the amount of excess aid.

The tuition discount is phased-in during the employee’s first four years of employment, with 25% of the discount earned for each year of service.  Prior to four years of service, the tuition discount will be awarded as follows:

Years of Service Discount Earned
0 25%
1 50%
2 75%
3 100%

Prior full-time service at another college or university or another Southern Baptist entity in a benefits eligible status will be counted toward the years of service requirement.  Faculty or staff hired prior to June 1, 2010 are exempt from the prior service requirement.

In case of the employee’s total and permanent disability, official retirement, or death, dependent children already receiving tuition discounts will continue to receive tuition scholarships. Total benefits to which dependent children are entitled shall be used within a period not to exceed four years of said disability, retirement, or death, and be subject to conditions outlined in this policy.

Approval is required before a tuition discount can be applied by submitting either a Dependent Tuition Discount Form or a Spousal Tuition Discount Form to Human Resources.  The form must be submitted prior to the first day of classes for the term to which the discount would apply.

Tuition Exchange

TUITION EXCHANGE AGREEMENT

As a benefit to full-time faculty and staff, Ouachita participates in two tuition exchange programs: one sponsored by the International Association of Baptist Colleges and Universities and a second by Tuition Exchange, Inc. (TEI).  These programs allow dependents of faculty and staff members the same tuition discounts at over 600 other participating institutions that they would receive at their own institutions, subject to the approval of the awarding institution’s policy. Note, however, that the tuition discount is capped at an amount set annually for institutions in the Tuition Exchange, Inc. program.

Dependents must meet the same tuition discount requirements as those outlined in the Faculty and Staff Dependent Tuition Discount section of the manual to qualify for the program.

Ouachita must maintain a balance between the number of our dependents attending other institutions (exports) and the number of other institutions’ dependents attending Ouachita (imports). If the number of exports exceeds the number of imports or the number of imports exceeds the number of exports, no new exchanges will be approved until a balance is achieved.  New participants in the program will be selected by the Director of Student Financial Services, with the approval of the President.

If the number of faculty and staff dependents applying for the benefit exceeds the number of available export slots, recipients will be determined by seniority. First priority will be given to the faculty or staff member with the highest number of years of service at Ouachita Baptist. If two or more applicants have equal seniority, the benefit will be awarded based on a random drawing.

The tuition exchange is not a guaranteed benefit. Acceptance of children of Ouachita’s faculty and staff at other institutions is subject to approval by the institutions. A list of the participating institutions is on file in the President’s Office and available on the websites of the sponsoring organizations:

For additional information on the tuition exchange program, contact the Director of Student Financial Services.

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